About

Employment

Mount Saint Mary Academy seeks dynamic and talented faculty and staff who have a commitment to excellence and the education of young women. All employees must possess a belief in collaboration, compassion, service, educational excellence, spiritual growth and development, and an understanding of the importance of addressing women’s concerns. Teaching candidates should have subject-area expertise and a passion for promoting academic engagement in others. A willingness to embrace additional responsibilities such as coaching, mentoring, or supervising clubs is also required.

List of 2 items.

  • ALUMNAE COORDINATOR

    Mount Saint Mary Academy is seeking an enthusiastic and dedicated employee (12-month/full-time position) in the role of Alumnae Coordinator.
     
    Essential Duties and Responsibilities:
    • Collaborate with alumnae volunteer leadership to plan and execute all alumnae events and initiatives.
    • Maintain and update alumnae’s contact information and specific notes in database.
    • Create content for monthly newsletter as well as annual magazine for alumnae.
    • Coordinate and attend alumnae weddings and rehearsals (approximately 4-10 a year on-site).
    • Build relationships with alumnae and current students; work with class agents.
    • Assist and provide support with various Advancement Department initiatives; attend special events of the Department and the School.
    Qualifications:
    • College degree.
    • Strong written, interpersonal, and creative skills.
    • Experience in development, fund-raising, and/or public relations.
    • Strong technology skills.
    • Organized and keen attention to detail.
    • Teamwork and flexibility.
    • Available for occasional evening/weekend events.
    Interested and dynamic applicants should submit a cover letter and resume to Kathleen Staudt, Director of Institutional Advancement, at kstaudt@mountsaintmary.org.
  • REGISTRAR

    The Registrar supports school staff, teachers, counselors, and administration on a daily basis and works closely with the Assistant Directress and School and College Counseling Department Chair.  The ideal candidate will implement school procedures and policies related to scheduling, database management, quarterly grading, posting grades, record keeping, student transcripts, and student records and report cards.  Desired skillsets include data manipulation, data pulls and acquisition, reporting, performance efficiency and precision, strong communication skills, and thorough attention to detail.  
     
    This role is a full-time, in-person, 12-month position, beginning July 1.
     
     
    Essential Duties and Responsibilities:
     
    The Registrar is responsible for maintenance of all the data in the Student Information System (SIS) Module of myMSMA and facilitates the use of the Blackbaud Student Information System database.  This position also involves working with the Learning Management System (LMS) module through training and supporting faculty and staff.  The person in this role is expected to complete ongoing training in order to research and implement all new features and new releases by Blackbaud.
     
    This includes, but is not limited to, the following activities:
     
    Enrollment, Scheduling, and Student Records
      • Enroll students from the Admissions module into the SIS Module
      • Promote students yearly and graduate students when appropriate
      • Maintain accuracy of course records to correspond with the yearly Course Catalogue changes, and roll courses forward annually
      • Perform all aspects of designing and implementing a Master Schedule, all student course schedules, and all faculty course and extra duty schedules
      • Identify all student scheduling conflicts, providing School Counselors with a detailed list of student conflicts and tools for their resolution, and maintaining status of all conflict resolutions
        • Responsible for implementing student course changes from spring through fall
      • Post grades quarterly and perform all calculations needed for quarterly report cards and semi-annual transcripts
        • Implement quarterly grade changes for teachers/students throughout the year
      • Produce transcripts and report cards and run related GPAs
      • Coordinate with other departments to plan deployment of and communication about multiple functions throughout the academic year (e.g., Parent/Teacher Conference scheduling, grade posting, course recommending, course requesting, course request approving, etc.)
      • Implement Special Daily Schedules in myMSMA throughout the academic year
      • Management of Resource Boards, Core, and Academics functionalities in myMSMA
      • Creation, distribution, and maintenance of School Forms and Events in myMSMA
     
     
    Data Organization, Maintenance, and Reporting
      • Facilitate faculty and staff use of reports and data extraction tools in Blackbaud SIS module
        • Meet with users to understand business needs
        • Write new reports and queries / modify existing reports and queries to meet business needs
        • Create customized data extractions as needed
      • Provide faculty and staff with data files needed for other projects (e.g. yearbook needs, Honor Society nominations)
      • Configure and maintain all academic information including grades, multiple variants of GPA calculations, cumulative departmental GPAs, honor roll, high honors, etc.
      • Import data to and from other systems such as Naviance and PickATime.
      • Identify new uses of database information within departments
      • Streamline existing data-driven processes by identifying Blackbaud fields that can be used to meet user needs
      • Maintain all related database tables and configuration of calculations
      • Maintain accurate current student records
      • Maintain data integrity and standards
      • Perform data clean up tasks as necessary
     
     
    User Training and Troubleshooting
      • Troubleshoot faculty and staff needs regarding the LMS and myMSMA.
      • Create training modules for faculty, staff, parents, and students using screencasts and written instructions as new features are released in the system.
      • Provide User Instructions for SIS and LMS functions being used by the wider user community (students, parents, faculty, staff)
      • Identify and troubleshoot issues with the Blackbaud SIS or LMS functionality and/or database contents
      • Review upcoming Blackbaud SIS and LMS patches/upgrades, alert impacted users of changes, identify and resolve any potential issues
      • Liaison with technical support at Blackbaud as necessary to address user questions
     
     
    Additional:
    • Other duties as assigned by the Administration.
     
     
    Education and Qualifications:
    • Bachelor’s Degree in Computer Science or related field
    • Experience with software analysis/design and relational databases
    • Proficiency in Microsoft Office Suite, particularly Microsoft Excel, required
    • Proficiency in the Adobe Creative Cloud Suite, preferred
    • Proficiency in SQL and/or creating data queries, required
    • Experience using Blackbaud or similar Student Information System and Learning Management System to perform Registrar functions
    • Respectful and careful treatment of sensitive issues with empathy and strict confidentiality
    • Team-player attitude and strong customer service orientation
     
     
    Hours Required:  Full-time, in-person; Monday-Friday; 12-month position

    Interested applicants should submit a cover letter and resume to Mrs. Jacqueline Muratore, Assistant Directress for Faculty, Curriculum, and Planning at jmuratore@mountsaintmary.org. 
Mount Saint Mary Academy is a Catholic, independent school that provides an exemplary college preparatory education for young women in grades 9 through 12. Founded in 1908 by the Sisters of Mercy, the Academy is rooted in the values and traditions of the Venerable Catherine McAuley including commitment to academic excellence, development of the whole person, cultivation of individual gifts and talents, dedication to service and the community, and to instilling confidence, respect, and integrity. welcomes and encourages applications from diverse candidates. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, disability, national or ethnic origin, or other legally protected status. EOE
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