Employment

List of 4 items.

• FULL-TIME ACCOUNTANT

  Mount Saint Mary Academy seeks a full-time Accountant.  Key responsibilities are:
    

  • Payroll - Process the semi-monthly payrolls for all full and part-time employees, including ensuring the proper withholding of payroll taxes and elective benefit elections, such as 401(k) and health benefit contributions.  Ensure proper remittances to benefit providers.  Record payroll and benefit journal entries and reconcile related general ledger accounts.  Track employee attendance.
  • Employee benefits - Administer health and other employee benefits.   Interact with various third-party benefit providers.  Negotiate annual benefit plan renewals with insurance broker(s), process annual open enrollment, enroll new employees, process employee terminations and COBRA elections. 
  • Student enrollment contract and tuition and fee billing and collections - Interact with the Enrollment Management Office in the issuing of student enrollment contracts and the subsequent billing and collecting of tuition and fees.  On a monthly basis, record all tuition billing and collecting of receivables and reconcile to the bank statement and the general ledger.  Conduct a regular review of tuition and fees receivables, and delinquencies.  Collection follow-up with families is also included in these responsibilities.
  • Financial aid and scholarship - In charge of annual review of Student Financial Aid Applications for new and returning students to present to the Financial Aid and Scholarship Committee, as well as monitoring and issuing of scholarship and other awards to students’ accounts as awarded by the Office of Enrollment Management and the Administration.
  • Other duties - Financial reporting and other duties as required by the Director of Finance, the Directress and Board of Trustees.

     

  The position is also back-up to the Accounts Payable/Senior Accountant and supports the Director of Finance as needed.

   

  Qualifications:

  • Minimum Bachelor’s degree in accounting or finance.
  • Experience with payroll and human resources is required.
  • Experience with General Ledger software, Blackbaud or similar.
  • Strong analytical and organizational skills.
  • Effective communication and writing skills, including ability to handle sensitive and confidential information.
  • Microsoft Excel and Word experience required.
  • Proficiency in Adobe and Blackbaud Financial Edge NXT or similar general ledger and reporting software desired.

     

  Work Environment:

  On Site, 12-month, Full-time Position

     

  Interested applicants should submit a cover letter and resume to Mrs. Maureen Ziemba, Director of Finance and Business Operations, at mziemba@mountsaintmary.org. 

• IT SUPPORT SPECIALIST

  Mount Saint Mary Academy seeks a full time IT Support Specialist to join their technology team.

  
  Essential Duties & Responsibilities: 
  

  • Identify, troubleshoot and resolve hardware, software, or network issues on all Faculty, Staff and Student windows laptops.
  • Coordinate with 3rd party laptop repair vendor to order parts, track repair process, and test repaired laptops prior to their return to user
  • Manage the laptop loaner pool and keep loaner machines updated
  • Perform imaging and profiling on all laptops as need throughout the year
  • Perform setup and routine maintenance of hardware and software on common area desktops
  • “First tech on site” every morning, ensuring that all systems are operational for the day
  • Resolve or redirect support tickets received in the IT help system and document resolution of tickets
  • Maintain asset inventory for all types of school hardware
  • Add, delete, and manage all school user accounts
  • Test and evaluate new software solutions or enhancements to existing software
  • Review and maintain written procedural documentation for both IT Staff and end-users
  • Manage copier/printer fleet, toner replacement, clear jams, etc.
  • Serve as liaison to the copier vendor contracted for toner shipments and repair services
  • Provide assistance with audio visual equipment in conference rooms and classrooms
  • Update, repair, and maintain fleet of Airtame wireless screen presenter
  • Perform other tasks as needed

  
  Summer Responsibilities:
  

  • Assist with Faculty / Staff annual laptop updates
  • Responsible for collection of all student laptops at end of year and assessing repair needs
  • Responsible for handling annual lease return and new lease receipt of student laptops
  • Oversee wiping/imaging/profiling of all student laptops
  • Manage 1-2 summer technology interns
  • Assist with summer project work as needed

  
  Qualifications:

  • Bachelor’s degree, preferably in IT related major
  • Over 2 years of related work experience (IT help desk, IT infrastructure support, IT Training, etc.)
  • Strong knowledge of MS Office Suite, Microsoft 365, including Teams and SharePoint
  • Strong knowledge of Windows operating systems (10/11, Server 2019, Server 2021, etc.)
  • Experience using Windows Servers, Active Directory, Group Policy, DHCP, DNS
  • Prior exposure to Microsoft 365 Admin portal, Entra, Intune and related functions
  • Basic understanding of standard cybersecurity policies and best practices
  • Excellent customer service skills and the willingness to work with a diverse user base of faculty, students, staff, and parents
  • Exceptional communication skills, both written and oral, and active listening skills
  • Strong interpersonal skills, and the ability to work collaboratively as part of a team
  • Strong problem analysis and resolution skills, ability to think “outside the box”
  • Detail-oriented with strong organizational skills
  • Ability to multi-task and quickly prioritize work, while staying flexible in a an ever-changing environment
  • Ability to work independently and without extensive supervision
  • Ability to read and understand technical manuals, procedural documentation, and OEM guides
  • Must be inquisitive and must actively seek to learn new technologies and skills

  
  Physical Demands:

  • Must be able to lift 20lbs
  • Ability to bend, squat and work under desk or table
  • Ability to climb up and down a 4-rung ladder

  
  This is a full time, 12-month, in-person position. Interested applicants should submit a cover letter and resume to itjob@mountsaintmary.org.

• REGISTRAR

  The Registrar supports school staff, teachers, counselors, and administration on a daily basis and works closely with the Assistant Directress and School and College Counseling Department Chair.  The ideal candidate will implement school procedures and policies related to scheduling, database management, quarterly grading, posting grades, record keeping, student transcripts, and student records and report cards.  Desired skillsets include data manipulation, data pulls and acquisition, reporting, performance efficiency and precision, strong communication skills, and thorough attention to detail.  

   

  This role is a full-time, in-person, 12-month position, beginning July 1.

   

   
  Essential Duties and Responsibilities:

   

  The Registrar is responsible for maintenance of all the data in the Student Information System (SIS) Module of myMSMA and facilitates the use of the Blackbaud Student Information System database.  This position also involves working with the Learning Management System (LMS) module through training and supporting faculty and staff.  The person in this role is expected to complete ongoing training in order to research and implement all new features and new releases by Blackbaud.

   

  This includes, but is not limited to, the following activities:

   

  Enrollment, Scheduling, and Student Records

  • • Enroll students from the Admissions module into the SIS Module
    • Promote students yearly and graduate students when appropriate
    • Maintain accuracy of course records to correspond with the yearly Course Catalogue changes, and roll courses forward annually
    • Perform all aspects of designing and implementing a Master Schedule, all student course schedules, and all faculty course and extra duty schedules
    • Identify all student scheduling conflicts, providing School Counselors with a detailed list of student conflicts and tools for their resolution, and maintaining status of all conflict resolutions
      • Responsible for implementing student course changes from spring through fall
    • Post grades quarterly and perform all calculations needed for quarterly report cards and semi-annual transcripts
      • Implement quarterly grade changes for teachers/students throughout the year
    • Produce transcripts and report cards and run related GPAs
    • Coordinate with other departments to plan deployment of and communication about multiple functions throughout the academic year (e.g., Parent/Teacher Conference scheduling, grade posting, course recommending, course requesting, course request approving, etc.)
    • Implement Special Daily Schedules in myMSMA throughout the academic year
    • Management of Resource Boards, Core, and Academics functionalities in myMSMA
    • Creation, distribution, and maintenance of School Forms and Events in myMSMA

   

   

  Data Organization, Maintenance, and Reporting

  • • Facilitate faculty and staff use of reports and data extraction tools in Blackbaud SIS module
      • Meet with users to understand business needs
      • Write new reports and queries / modify existing reports and queries to meet business needs
      • Create customized data extractions as needed
    • Provide faculty and staff with data files needed for other projects (e.g. yearbook needs, Honor Society nominations)
    • Configure and maintain all academic information including grades, multiple variants of GPA calculations, cumulative departmental GPAs, honor roll, high honors, etc.
    • Import data to and from other systems such as Naviance and PickATime.
    • Identify new uses of database information within departments
    • Streamline existing data-driven processes by identifying Blackbaud fields that can be used to meet user needs
    • Maintain all related database tables and configuration of calculations
    • Maintain accurate current student records
    • Maintain data integrity and standards
    • Perform data clean up tasks as necessary

   

   

  User Training and Troubleshooting

  • • Troubleshoot faculty and staff needs regarding the LMS and myMSMA.
    • Create training modules for faculty, staff, parents, and students using screencasts and written instructions as new features are released in the system.
    • Provide User Instructions for SIS and LMS functions being used by the wider user community (students, parents, faculty, staff)
    • Identify and troubleshoot issues with the Blackbaud SIS or LMS functionality and/or database contents
    • Review upcoming Blackbaud SIS and LMS patches/upgrades, alert impacted users of changes, identify and resolve any potential issues
    • Liaison with technical support at Blackbaud as necessary to address user questions

   

   

  Additional:

  • Other duties as assigned by the Administration.

   

   

  Education and Qualifications:

  • Bachelor’s Degree in Computer Science or related field
  • Experience with software analysis/design and relational databases
  • Proficiency in Microsoft Office Suite, particularly Microsoft Excel, required
  • Proficiency in the Adobe Creative Cloud Suite, preferred
  • Proficiency in SQL and/or creating data queries, required
  • Experience using Blackbaud or similar Student Information System and Learning Management System to perform Registrar functions
  • Respectful and careful treatment of sensitive issues with empathy and strict confidentiality
  • Team-player attitude and strong customer service orientation

   

   

  Hours Required:  Full-time, in-person; Monday-Friday; 12-month position
  
  Interested applicants should submit a cover letter and resume to Mrs. Jacqueline Muratore, Assistant Directress for Faculty, Curriculum, and Planning at jmuratore@mountsaintmary.org. 

• SCIENCE TEACHER

  Mount Saint Mary Academy is seeking a High School Science Teacher with experience teaching Biology and Forensic Science. The candidate should have an enthusiasm for science and the ability to teach a range of science courses. Responsibilities include preparing and teaching a full-time courseload, participating in curriculum development, and running a science-related club. The candidate should also possess an openness to contribute to the school community outside of the classroom.

    
  Qualifications:

  • Bachelor of Science degree.
  • Master of Science degree in Biology, Chemistry, Forensic Science, or related field is preferred.
  • Teaching certification or relevant teaching experience at a high school or college level is preferred.
  • Strong interpersonal skills to work collaboratively with colleagues and to communicate with students and parents.
  • Experience teaching AP science classes is a plus.

    
  Candidates should submit a letter of interest, resume, and list of references to:
   

  Mrs. Jacqueline Muratore (Assistant Directress of Faculty, Curriculum, and Planning) at jmuratore@mountsaintmary.org, and
  Dr. Dorothea Kominos (Science Department Chair) at dkominos@mountsaintmary.org.