Mount Saint Mary Academy seeks dynamic and talented faculty and staff who have a commitment to excellence and the education of young women. All employees must possess a belief in collaboration, compassion, service, educational excellence, spiritual growth and development, and an understanding of the importance of addressing women’s concerns. Teaching candidates should have subject-area expertise and a passion for promoting academic engagement in others. A willingness to embrace additional responsibilities such as coaching, mentoring, or supervising clubs is also required.

List of 2 items.


    Mount Saint Mary Academy seeks an Advancement Communications Coordinator. This is a 12-month position, reporting to the Director of Institutional Advancement.
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    Mount Saint Mary Academy seeks an Assistant Athletic Director. This is a 12-month position. The managing supervisor is the Director of Athletics.

    Essential Duties & Responsibilities:

    Athletic Schedule
    • Develop athletic schedules for all teams/levels including Conference, County, Prep and NJSIAA dates.
      • Research potential independent games
      • Move games/meets conflicting facility use
      • Develop schedule within NJSIAA guidelines including Max games per sport
    • Hire officials for all games conference, county, prep, state (Per guidelines)
    • Obtain independent tournament/meet registrations
    • Develop transportation schedule for all teams and school events
    • Research transportation distance/warm up time and create early dismissal schedule
    • Reschedule conference games, adjust independents as needed
    • Maintain Rschool with up-to date schedules

    • Confirm Officials/drivers/opponent the week before and day of contest
    • Create weekly athletic schedule for bulletin, attendance, coaches, drivers, facility manager including early dismissal
    • Create and disseminate day of schedule with dismissals/athlete’s names

    • Game cancellations Rschool, AD, coach, attendance
    • Cancel officials, driver, facility manager

    MyMSMa & rSchool
    • Organize rosters from registered participants into team levels once teams are selected.

    • Enter and maintain schedule
    • Enter bus driver, bus number and time departure
    • Enter dismissal time
    • Cancel reschedule game information
    • Attendance at home games

    • Create participant list and awards (letter, Pin, Certificate) based on end of year sign out information previous career awards
      • 3 appearances in varsity game/start in state or county game earns varsity letter
      • Cross Country/Indoor/Outdoor Track points based

    Senior Days
    • Notify opposing school, obtain senior list
    • Purchase flowers based on the number of home/visiting athletes
    • Create script
    • Purchase senior banners

    Athletic Awards
    • Program
    • Organize Seating chart and create place cards
    • Create labels for Award Envelopes
    • Create Certificates for lower-level teams
    • Purchase items for the organization of the awards

    • Confirm officials names and amount for payment in Zebra pay
    • Submit assignors invoice to the business office

    Other duties as assigned by the administration
    Technology and Software Competencies:

    • Microsoft Office Suite
    • myMSMA
    • rSchool
    • ZebraWeb
    • ZebraPay
    • Financial Edge
    • NFHS Console

    Work Environment:

    • On-site position – 8am-3pm
    • If applicable – After Hours/Weekends/School Holidays or Breaks, etc. – 3-5 hours per weekday/weekend on gamedays; on-call 24/7 

    Physical Demands:
    (if applicable to perform essential functions of the job): Occasionally lifting/carrying items of up to 20 lbs.
    Please submit a cover letter and resume to Denise Materia (Assistant Directress for Student Life and Athletic Director) at dmateria@mountsaintmary.org.
Mount Saint Mary Academy is a Catholic, independent school that provides an exemplary college preparatory education for young women in grades 9 through 12. Founded in 1908 by the Sisters of Mercy, the Academy is rooted in the values and traditions of the Venerable Catherine McAuley including commitment to academic excellence, development of the whole person, cultivation of individual gifts and talents, dedication to service and the community, and to instilling confidence, respect, and integrity. welcomes and encourages applications from diverse candidates. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, disability, national or ethnic origin, or other legally protected status. EOE
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